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Company Secretarial Services
Complying with statutory obligations to keep company records up-to-date is a significant and time consuming responsibility. Automatic fines are levied for late filing of accounts, and directors and secretaries in default of the many filing requirements of the Companies Act 1985 render themselves liable to prosecution, and in serious cases, disqualification.
 
Through our secretarial services company, GAC secretary Limited, our dedicated and expert team provides the full range of specialist company secretarial services. For a flat annual fee, Global Business Incorp Limited can take care of your company's compliance saving you time and money. This service includes the following:
  1. Preparing and filing the annual return accurately and on time each year.
  2. Maintaining the Statutory Register and filing Statutory Forms.
  3. Notifying Companies House about changes to the Company.
  4. Notifying Companies House of meetings and keeping of Company Minutes.
  5. Filing copies of Resolutions and Agreements.
Annual Statutory Duties of the Company Secretary

As the secretary is an officer of the company under section 744 of the Act; they may be criminally liable for defaults committed by the company. For example failure to file - in the time allowed - any change in the details of the company's directors and secretary, and the company's annual return.

The secretary may also have to make out a statement of the company's affairs if an administrative receiver or a provisional liquidator is appointed, or if a winding-up order is made. (Sections 47
(Section 66 for Scotland) and 131 of the Insolvency Act 1986.)

Duties of a Company Secretary
 
The company secretary usually undertakes the following duties:
  • Maintaining the statutory registers. These are:
    • the register of members (section 352); 
    • the register of directors and secretaries (section 288); 
    • the register of directors' interests (section 325); 
    • the register of charges (section 407 or 422 for Scottish companies); and
    • for public companies only, the register of interests in shares (section 211).
  • Ensuring that statutory forms are filed promptly.
  • Providing members and auditors with notice of meetings. 
  • Sending the Registrar copies of resolutions and agreements. 
  • Supplying a copy of the accounts to every member of the company, every debenture holder and every person who is entitled to receive notice of general meetings
  • Keeping, or arranging for the keeping, of minutes of directors' meetings and general meetings.
  • Ensuring that people entitled to do so can inspect company records.
  • Custody and use of the company seal. Companies no longer need to have a company seal, but if they do, the secretary is usually responsible for its custody and use.
Global Business Incorp Limited can assist you with your company renewal, share issue and change of company name.